Last Updated: 26th October 2026
Privacy Notice
This notice explains how RaspiKidd collects, uses and keeps the personal information we need to run the 6-week beginner micro:bit coding workshops in Perth. It applies to parents, guardians and children who book or attend a workshop. It sits alongside our main website privacy policy.
Who we are
RaspiKidd is run by Kerry Kidd, based in Perth, Scotland. You can contact us about your data at [email protected] or on 07848 692 935.
What information we collect
When you book, we collect:
- Your name, email address and phone number
- Your child’s name and age
- Payment details, which are handled by Stripe and not stored by us
When you complete the welcome questionnaire, we collect:
- Your relationship to your child, and the name and phone number of an emergency contact
- Your child’s preferred name, and any previous coding or electronics experience
- Allergies, medical conditions, medication your child may need during a session, and any additional support needs
- Who will collect your child, and whether a student aged 12 to 16 can leave alone
If you agree to photos being taken, we record your photo permissions.
Why we collect it, and our legal basis
- To run the booking and send confirmations. This is needed to provide the workshop you have booked.
- To keep children safe during sessions. Health, emergency contact and collection information lets us respond properly if your child is unwell, injured or not collected. Health information is sensitive, so we only ask for it with your explicit consent.
- To take and use photos. We only do this with your consent, which you can withdraw at any time.
- To keep records. We keep a register of attendance, and an accident log if one is needed. We may need to keep some records to meet legal or insurance requirements.
- To send marketing emails. We only do this if you tick the separate opt-in box. We never add you to our mailing list without asking.
Where your information is stored
Your information is stored and processed in the United States. Stripe (payments) and Google (Google Forms, Google Drive and Gmail) are both US companies. We transfer your information to them under UK-approved safeguards:
- For Google, the Cloud Data Processing Addendum, which Google provides as part of our Workspace agreement.
- For Stripe, the UK Extension to the EU-U.S. Data Privacy Framework, and Standard Contractual Clauses with the UK Addendum.
Our website is hosted by Netlify, and its site files are stored on GitHub. Both are US companies. Visitor information, such as IP addresses, is processed by Netlify when you visit the site. US data protection law is different from UK law. You can ask us for more detail about these safeguards at any time.
Who sees your information
- Kerry who runs the sessions.
- Stripe, which processes payments. Stripe stores payment information in the United States and other countries where it operates.
- Google, which hosts the welcome questionnaire, photo permission forms, and related files. These are stored in the United States.
- Emergency services or medical professionals, if your child needs urgent care.
- Creative Exchange, only if they need to know about an incident or a safety matter. They will not receive your questionnaire.
- Perth and Kinross children’s social work, Police Scotland, or the STEM Learning Safeguarding team, only if we have a safeguarding concern about a child. They will not receive your questionnaire.
We don’t sell your information or share it for advertising.
Photos
We will only use photos of your child if you give written permission on the photo permission form. You choose where photos can be used:
You choose where photos can be used:
- Our website
- Social media
- Printed material
- Our own workshop records
We will not name your child next to a photo unless you agree. Photos we take are stored on our own external drive in the UK. Photos we publish on our website are stored on Netlify and GitHub, which are based in the United States. Photo permission forms are stored in Google Forms in the United States. You can withdraw permission at any time by emailing us, and we will remove the photo from future use where we can.
How long we keep your information
- Booking and payment records: 6 years, to meet tax and accounting rules.
- Questionnaire and photo permission forms: 12 months after the final session of the block, then deleted.
- Attendance registers: 12 months after the final session.
- Accident records involving a child: kept until the child is 25.
- Accident records involving an adult: kept for 3 years from the incident.
- Safeguarding concern records: kept until the child is 25, stored securely and shared only with the people who need to know.
- We keep records involving children until they are 25, in line with Scottish guidance on child protection and records.
- Marketing contact details: until you unsubscribe.
When we no longer need your information, we delete it or store it in a form that can’t identify you.
Your rights
You Can:
- Ask to see the information we hold about you or your child
- Ask us to correct information that is wrong
- Ask us to delete information, where we no longer need it
- Withdraw any consent you have given, such as for photos or marketing
- Object to us using your information in certain ways
To use any of these rights, contact us at [email protected] . We will respond within 48 hours.
Consent for health information
The questionnaire asks for your explicit consent to store your child's health, allergy, and emergency information in Google's systems, which are located in the United States. This information is shared only with people who need it to keep your child safe. You can withdraw this consent at any time by emailing [email protected] .
Children's information
We collect information about children aged 8 to 16 only with the consent of a parent or guardian, and we ask for parents to complete the forms on the child’s behalf. Where a student aged 12 to 16 can leave alone, this is only with the consent recorded on the questionnaire.
Complaints
If you’re unhappy with how we’ve handled your information, please contact us first. You also have the right to complain to the Information Commissioner’s Office at www.ico.org.uk .
Changes to this notice
We may update this notice from time to time. The date at the top will change when we do, and we will tell parents by email if the changes are significant.